Inform minor that the allegation may affect the minors eligibility for immigration relief, Notify the ORR/FFS prior to speaking with the minor, Notify the minors attorney of record or if the minor does not have an attorney of record the local legal service provider, 14 Years of Age or Older with a Diagnosed Developmental Disability, Attorney or Board of Immigration Appeals (BIA) accredited representative representing the child before an immigration court, Attorney representing the child in an ORR bond hearing or other individual matter related to transfer to a restrictive placement or release from ORR custody, Attorney representing the child on other individual matters, ORR-funded legal service provider (includes legal service providers, pro bono attorneys, volunteer attorneys, or other staff), Representative of a Federal/State government agency or the National Center for Missing or Exploited Children, ORR Verification of Release form or government-issued photo identification (see, Government-issued photo identification (see, Educational institution or medical provider, A statement on the organizations official letterhead verifying that the requesting party is providing educational or medical services to the subject of the record request, Home Study Reports or Post-Release Services Records. For PLEs that occur over multiple days, or if the situation changes, follow-up reporting may be required.

The Office of Refugee Resettlement (ORR), Administration for Children and Families (ACF), U.S. Department of Health and Human Services (HHS), is inviting public comment on the proposed collection.

Significant incidents include, but are not limited to: Reporting: Unaccompanied children who may be in ORR custody for an extended period may be eligible for this type of placement.

Extended Care Group Home An extended care group home is a type of residential care provider that provides a group home setting in which the unaccompaniedchild may attend public school. Care providers must have written policies and procedures for organizing and maintaining the content of active and closed case files that incorporate State licensing requirements and/or accrediting agency requirements, and ORR policies and procedures. Care providers must have accountability systems and policies in place to protect the confidentiality of UC information and records from unauthorized use or disclosure according to: In recognition of the confidential nature of clinical sessions, most information disclosed by children during such sessions while in ORR care, as well as related documentation, including case notes and records of therapists and other clinicians, remains confidential and is only released subject to the policies in this section and Section 5.10 Information Sharing.9 ORR also does not share any clinical or mental health records with any immigration court for master calendar hearings, where the court is not making decisions about the childs custody (see Section 5.10.2 Limits to Sharing Information with DHS and EOIR).10.

Home Study A home study is an in-depth investigation of the potential sponsors ability to ensure the childs safety and well-being.

If you are a .

For PLE reporting purposes, an outbreak is defined as four or more cases of an infectious disease (e.g., influenza, norovirus, strep throat) within a 2-week period. LSPs, attorneys of record, and Child Advocates can make recommendations but are not decision makers in ORRs sponsor assessment or release decisions. Prior to disclosure of information under this provision, ORR must enter into a written agreement with the state or local government agency outlining the use and limits of the information. Care providers must document notifications made. If childs caregiver (parent/legal guardian or sponsor) is unable to provide consent (i.e., child is orphaned, parent/legal guardian cannot be located), ORR may provide consent for the release of medical or mental health records if the request is in the best interest of the child.

These measures may include: Care provider facilities must have their own internal monitoring processes that may be set by the care providers organization and the professional accreditation agency with which they are associated or by which they are licensed. 21. Legal Guardian A legal guardian is a person who was appointed charge or custody of a child in a court order recognized by U.S. courts. We work with our partners to identify emerging issues, draft regulations, policies and guidance, and respond to . Tours must be conducted in accordance with ORRs policies and procedures, as well as the internal policies and procedures of the individual care provider facility. 15. How does ORR notify consulates that their citizens are in ORR custody?

Richard Zapata Current Workplace. Nothing in this section should be read to preclude or limit LSPs access to information under Section 4.10.4 Notification and Access to Attorneys/Legal Representatives Families, Child Advocates, and Sponsors, or Section 5.8 Reporting Emergencies, Significant Incidents, and Program-Level Events, or other notices to LSPs provided under ORRs policies, guidance, or procedures.

14 Years Old or Older with a Diagnosed Developmental Disability14 OR Under 14 Years Old15, None. LSP and attorney of record requests for the case file information of a separated child must follow the policy outlined in Section 5.10.1 UC Case File Request Process.

In cases of a death of a child, a medical emergency, or a mental health emergency requiring hospitalization of a child, ORR supervisors also elevate the case to the Director of the Division of Health for Unaccompanied Children (DHUC). Any specific individual who the requestor wishes to speak with during the visit must be identified prior to the visit. Bilingual in Spanish and English.

Similarly, ORR requires the signature of a sponsor or potential sponsor to authorize the release of their information. State, local government matter, child welfare advocacy, legal issue, etc.).

ORR issues corrective action findings and requires the care provider to take appropriate action. At this time the Central American countries of El Salvador, Guatemala and Honduras are not mandatory notification countries. Desk monitoring includes regular reviews of records and reports, such as annual goals and objectives, quarterly program reports, Significant Incident Reports (SIRs), ORR reports about the timely and accurate use of the UAC Portal Database, and financial reports. If a care provider submits a report that requires revising, the provider must submit a revised report by the indicated due date. The following additional documents may be released to NCMEC for a long-term missing child case, but authorizing signatures from the sponsor or the parent/legal guardian must be obtained. ORR partners with foreign consulates in a number of areas including: This section covers ORRs monitoring activities, the roles and responsibilities of ORR staff, foster care monitoring, and care provider internal monitoring activities. Is the child represented by counsel? Monitoring Visits Her place of business is in the Southern District of New York.

. Richard Zapata has been working as a Federal Field Specialist at U.S. Department of Health and Human Services for 7 years. If the records request is from a government agency (federal, state, or local), ORR will notify a childs attorney of record or Child Advocate if assigned of the records request to provide notice of the request. Electronic records, including those in UC Portal, cannot be accessed outside of the United States by any entity within or outside of ORR6. The CFS Specialist provides operational and oversight support to regional and national field teams . 279, and Section 235 of the William Wilberforce Trafficking Victims Protection Reauthorization Act of 2008 (TVPRA), 8 U.S.C. Attend weekly meetings between General . ORR refers children who are child trafficking victims and other vulnerable children to be appointed a Child Advocate (see 8 U.S.C. Once the term for records retention matures, the care provider must inform ORR and seek guidance on how to dispose of or transfer the records. To meet with a child in ORR care, consulate officials must make a request by following ORRs facility visit policy at section 5.2 ORR Policies on Requests to Visit ORR Care Provider Facilities.

. May 11, 2021 .

Program-level events (PLE) are situations that affect the entire care provider facility and/or UC and staff within and require immediate action. Children from countries requiring mandatory notification: Children from countries NOT requiring mandatory notification: The authentication of foreign documents, such as birth certificates.

1232(c)(1) to protect children from those who would seek to exploit them, including adopting policies and practices reflecting witness protection programs, as well as the intensely personal nature of information relating to juveniles, ORR may in its discretion deny the request if it determines the information should be uniquely protected from disclosure, even if the policy permits an individual to request these records. The assessment of whether a child can consent to release of records must be determined by a physician, nurse practitioner, psychologist, or psychiatrist, following a diagnosis of a cognitive disorder that impacts capacity to consent. If a child requests to meet with a consulate official, the childs Case Manager will arrange, with the consulate, a time to meet with the child at the care provider facility.

Care providers must create an addendum to an existing Emergency SIR and SIR when information in the original document was incorrect or incomplete or new information becomes available about the incident.

Consulates requesting general visits, such as requests to tour care provider facilities or meet with program staff, must submit a visit request following ORRs facility visit policy at section 5.2 ORR Policies on Requests to Visit ORR Care Provider Facilitiesand ORR will evaluate the request as described in the policy.

ORR treats information maintained in ORR systems of records on non-U.S. persons, including case files containing information about UC and sponsors, as being subject to the administrative provisions of the Privacy Act. The following table describes ORRs signature requirements for releasing information pertaining to a UC. 19.

Care providers must immediately report emergency incidents, as appropriate, to 9-1-1, local law enforcement, Child Protective Services (CPS), and the State licensing agency, in accordance with mandatory reporting laws, State licensing requirements, Federal laws and regulations, and ORR policies and procedures. 1.6.2 Instructions for Age Determinations. Addresses of shelters must not be published or publicized. FFS supervisor reports to the Senior FFS Supervisor, PO Supervisor, Central Branch PO Supervisor, Director of DUCO, Director of DPP,ORR Deputy Director for Childrens Programs, ORR Director, and Director of DPL. Report any suspicious calls or contact to the care provider facility and ORR directly.

Any mental health information provided by the child in a separate session in order to facilitate the joint-mental-health session. Citizenship and Immigration Services ("USCIS"); andJames McHenry, Director of the .

in the ORR case management system, on a Notice to Appear (NTA), or similar forms and databases) when it is in the best interest of the child; Validating the relationship between a child and a separated parent/legal guardian; Submitting the Discharge Notification to DHS; Submitting the Case Status Summary for Executive Office of Immigration Review (EOIR) in advance of a childs immigration hearing, Providing the Notice of Transfer to the Immigration and Customs Enforcement Chief Counsel Change of Address/Change of Venue, ORR Notification to ICE Chief Counsel Release of Unaccompanied Child to Sponsor and Request to Change Address, and the Discharge Notification to the immigration courts; and.

Care providers also must report significant incidents, as appropriate, to CPS, State licensing, and/or local law enforcement, in accordance with mandatory reporting laws, State licensing requirements, Federal laws and regulations, and ORR policies and procedures. ORR works closely with its stakeholders to ensure the safety and well-being of children in care.

Salaries below this are outliers. (Electronic records include those on the care providers network drive as well as those on the ORR UAC Portal.)

Location: Washington, District of Columbia Apply By: 06/09/2023 Senior Equity Advisor The UC Portal has a firewall in place to prevent access outside the United States and its territories.

To that end, ORR is instituting a revised policy of Expedited Release for Eligible Category 1 Cases. ORR monitoring is an ongoing, multi-layered process that provides consistent oversight of all components of a care providers program, including program design, management, services, safety and security, child protection, case management, personnel management, stakeholder relations, and fiscal management. State Programs Directory Find Resources & Contacts in Your State Success Story Soaring with ECSH Grantee Assistance Submit an Emergency SIR to ORR within 4 hours. Per Section 2.3.2 Case Managers, care providers must notify stakeholders (including the LSP, attorney of record, and Child Advocate if assigned) when any final release decisions are made or if a child has no viable sponsor (designated as a Category 4 case).

Federal Field Specialist ORR. For example, ORR requires requesters to obtain the signature of children 14 years of age or older before releasing their information. As noted in Section 5.10.1 UC Case File Request Process, ORR is authorized to release documents via the case file request process to NCMEC. ORR has final authority on release decisions.

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ORR or its care providers may contact consulates to authenticate documents to assist in age determinations and the establishment of familial relationships between youth and potential sponsors. In these circumstances, ORR informs the requester and fulfills the request as expeditiously as possible, considering the order in which the request was received, and its relative urgency as compared with other requests.

Information Provided for Know Your Rights (KYRs) and Legal Screenings. Correcting the childs biographic information in the government databases (i.e., correcting the date of birth, name, etc.

Visitors may tour State-licensed facilities (shelters, residential treatment centers, staff secure and secure facilities, etc.)

ORR will evaluate the request as described in the policy. Case Managers will arrange for consular visits by providing a private space for the consulate official and the unaccompanied alien child to meet.